Automate the flow between your point-of-sale and accounting system. Stop manually exporting Square transactions, reconciling payments, and updating your books. Redbird syncs sales data, payment records, and inventory movements so your financials stay accurate without the spreadsheet work.
Redbird gives your team ready-to-run workflows — just connect your accounts and go.
Every completed Square sale automatically creates a matching invoice or journal entry in Xero with line items, taxes, and payment methods mapped correctly. Your revenue is recorded in real-time without manual data entry, keeping your books current and reconciliation-ready.
When Square transfers funds to your bank, Redbird matches the deposit to the underlying transactions in Xero, accounting for fees and processing delays. Bank reconciliation happens automatically, eliminating the weekly task of matching payments to sales batches.
Product movements in Square—whether from sales, refunds, or manual stock updates—trigger corresponding inventory adjustments in Xero. Your accounting system maintains accurate COGS and inventory valuations without duplicate data entry across systems.
When you approve a quote in Xero, Redbird generates a corresponding invoice in Square with matching line items and customer details. Your sales team can process payments through Square while your accounting records remain authoritative in Xero.
Redbird monitors refund activity in Square and compares it against expected patterns and Xero records. When refunds spike or transactions fail to reconcile, your team gets immediate notifications with transaction details to investigate discrepancies before they compound.
Redbird pulls transaction volumes, payment methods, and location performance from Square, combines them with expense categories and margins from Xero, then delivers a unified P&L view. Your leadership gets complete financial visibility without manually merging data from both systems.
No engineers, no pipelines to maintain. Redbird handles the connectivity — you focus on the outcome.
Authorize Square and Xero with OAuth or API credentials. Redbird never stores your data — it just passes through.
Tell Redbird what to do in plain language — no SQL, no code, no configuration files required.
Redbird shows you exactly what it will do before running anything. Approve the workflow, set a schedule, and switch it on.
Workflows run on your schedule or on triggers. Every run is logged. Adjust with natural language at any time.
Redbird understands Square's payment structures, fee models, and multi-location sales data alongside Xero's chart of accounts, tax codes, and reconciliation requirements.
Redbird maps Square payment objects—including itemizations, modifiers, discounts, and tender types—to Xero's invoice line items, tax rates, and account codes. It handles Square's fee structures, understanding how gross sales, processing fees, and net deposits relate to your Xero bank feeds and expense accounts. The system recognizes multi-location hierarchies in Square and routes transactions to the correct tracking categories or divisions in Xero, maintaining your organizational structure across both platforms.
faster than exporting Square CSVs and manually importing to Xero
Redbird can pull from Square and Xero simultaneously, merge the results, and format a polished report — sent on a schedule or on demand.
Set conditions in natural language. Get notified in Slack or email the moment a threshold is crossed in either Square or Xero.
SOC 2 Type II certified. Data flows encrypted in transit and at rest. Fine-grained permission controls with full audit logs.
Push data from Square into Xero, or from Xero back into Square. Resolve conflicts with configurable merge rules.
Every workflow run is logged — what ran, what changed, and why. Replay or revert any individual step at any time.
Start automations from any payment event in Square or any accounting activity in Xero.
Fires when a customer completes a transaction at any Square location or online checkout.
Triggers when a refund is issued for a previous Square payment, partial or full.
Runs when Square finalizes a daily sales batch and prepares deposit for bank transfer.
Generate a new Square invoice with line items, customer details, and payment terms.
Adjust product quantities in Square catalog based on external data or reconciliation.
Pull complete payment records including itemization, tenders, fees, and location data.
Fires when a new invoice is created in Xero or moved to approved status.
Triggers when new transactions appear in Xero bank feeds awaiting reconciliation.
Runs when a customer payment is recorded against an outstanding Xero invoice.
Post a journal entry to Xero with multiple line items, accounts, and tracking categories.
Match a bank feed item to invoices, bills, or create a transaction to clear it.
Modify product quantities or values in Xero inventory tracking system.
Sync Square and Xero so your sales data flows directly into your books. Stop the manual reconciliation work and keep your financials accurate in real-time.