Automate employee communications, onboarding notifications, and HR data flows between your email system and enterprise HCM platform. Stop manually drafting status emails, copying employee data between systems, or chasing down payroll confirmations.
Redbird gives your team ready-to-run workflows — just connect your accounts and go.
Automatically trigger welcome emails with role-specific information, manager details, and first-day instructions when HR completes employee setup in Workday. Include personalized data like department, location, and start date pulled directly from employee records.
Capture employee questions sent to HR email aliases and automatically create or update Workday case records with full email threads. Ensure all employee service interactions are documented in the system of record without manual data entry.
Automatically email finance team members when Workday completes payroll runs, including summary metrics like total headcount paid, gross payroll amount, and exception count. Eliminate manual status updates and ensure visibility into payroll completion.
Trigger immediate email notifications to managers when employees submit PTO requests in Workday, including dates, duration, and current team coverage. Enable faster approval cycles without requiring managers to constantly check Workday.
Automatically generate and send formatted headcount summaries, new hire counts, termination data, and open requisition status to leadership teams. Pull live data from Workday and deliver insights without manual report building or distribution.
Parse confirmation emails from hiring managers and automatically generate IT onboarding tasks in Workday with equipment needs, access requirements, and start date details. Streamline the handoff between recruiting and operations teams.
No engineers, no pipelines to maintain. Redbird handles the connectivity — you focus on the outcome.
Authorize Gmail and Workday with OAuth or API credentials. Redbird never stores your data — it just passes through.
Tell Redbird what to do in plain language — no SQL, no code, no configuration files required.
Redbird shows you exactly what it will do before running anything. Approve the workflow, set a schedule, and switch it on.
Workflows run on your schedule or on triggers. Every run is logged. Adjust with natural language at any time.
Redbird AI understands Workday's employee, organizational, and financial data structures alongside Gmail's messaging and automation capabilities to orchestrate seamless HR communication workflows.
Redbird intelligently maps Workday objects like Worker, Position, Organization, and Business Process events to email triggers and content. Our AI parses employee data fields, compensation structures, and organizational hierarchies to generate contextual email content. We understand when to route notifications based on supervisory org relationships, cost centers, or job profiles, and can extract structured data from email replies to update Workday records without custom parsing logic.
faster than building custom Workday-to-Gmail integrations with middleware platforms
Redbird can pull from Gmail and Workday simultaneously, merge the results, and format a polished report — sent on a schedule or on demand.
Set conditions in natural language. Get notified in Slack or email the moment a threshold is crossed in either Gmail or Workday.
SOC 2 Type II certified. Data flows encrypted in transit and at rest. Fine-grained permission controls with full audit logs.
Push data from Gmail into Workday, or from Workday back into Gmail. Resolve conflicts with configurable merge rules.
Every workflow run is logged — what ran, what changed, and why. Replay or revert any individual step at any time.
Start automation workflows from any Gmail message or Workday business process event across HR, finance, and operations.
Trigger workflows when emails arrive in specific inboxes or match filter criteria like subject line or sender domain.
Start automations when emails are tagged with specific Gmail labels like 'HR-Request' or 'Payroll-Question'.
Detect when existing email conversations receive new responses to track employee communication threads.
Compose and send emails with dynamic content, attachments, and personalized data from Workday records.
Generate draft messages for HR team review before sending, pre-populated with employee or payroll data.
Automatically categorize and archive processed employee inquiry emails after Workday records are updated.
Trigger onboarding workflows when HR completes new hire setup and employee records become active in Workday.
Start notification workflows when Workday processes payroll for a pay period with final calculated results.
Detect when employees submit PTO, sick leave, or other absence requests requiring manager approval.
Generate new HR service cases in Workday with details extracted from employee inquiry emails.
Modify employee records with information provided via email, like address changes or emergency contact updates.
Append notes to active Workday workflows like requisitions or performance reviews with email context and timestamps.
Sync Gmail and Workday to automate employee communications, eliminate manual data entry between HR systems and email, and keep your workforce informed without constant status updates.