Automate the flow between your sales intelligence platform and Microsoft email stack. Stop manually logging prospect emails, copying contact data between systems, or rebuilding lists for outbound sequences.
Redbird gives your team ready-to-run workflows — just connect your accounts and go.
Every email sent through Apollo sequences gets logged to the right Outlook folder with proper threading. Replies from prospects trigger alerts and update both systems. Sales and account teams see complete communication history without duplicate logging.
When reps email new prospects from Outlook, Redbird creates Apollo contacts and enriches them with verified phone numbers, job titles, and company firmographics. New contacts automatically populate in the right Apollo lists based on industry or employee count.
When prospects open emails, click links, or don't respond after three touches in Apollo, Redbird creates time-blocked Outlook calendar tasks for manual follow-up. Reps see context about previous sequence activity and engagement scores in each task description.
When reps send initial outreach emails through Outlook with specific subject patterns or to certain domains, Redbird adds those contacts to appropriate Apollo follow-up sequences. Prevents prospects from getting duplicate outreach while automating the handoff to structured cadences.
Meeting accepts, reschedules, and completions in Outlook automatically update Apollo contact lifecycle stages and remove contacts from active sequences. Redbird logs meeting notes from Outlook back to Apollo contact records for full activity visibility.
Every Monday, sales leaders receive formatted Outlook emails showing each rep's Apollo sequence stats: emails sent, reply rates, meeting bookings, and top-performing subject lines. Redbird compares current week performance to rolling averages and flags underperforming sequences.
No engineers, no pipelines to maintain. Redbird handles the connectivity — you focus on the outcome.
Authorize Apollo and Outlook with OAuth or API credentials. Redbird never stores your data — it just passes through.
Tell Redbird what to do in plain language — no SQL, no code, no configuration files required.
Redbird shows you exactly what it will do before running anything. Approve the workflow, set a schedule, and switch it on.
Workflows run on your schedule or on triggers. Every run is logged. Adjust with natural language at any time.
Redbird understands Apollo's contact database schema and Outlook's Exchange API structure to move prospect data, email activity, and engagement metrics bidirectionally without field mapping.
Redbird natively parses Apollo contact objects, sequence enrollment status, engagement scores, and campaign metrics. It maps these to Outlook contacts, email threading, calendar events, and task properties while maintaining proper relationships. The AI handles Apollo's multi-touch attribution alongside Outlook's conversation views, ensuring email history stays connected to the right prospect records. Custom fields, tags, and list memberships sync intelligently based on your team's naming conventions.
faster than building Apollo-Outlook sync with Power Automate connectors
Redbird can pull from Apollo and Outlook simultaneously, merge the results, and format a polished report — sent on a schedule or on demand.
Set conditions in natural language. Get notified in Slack or email the moment a threshold is crossed in either Apollo or Outlook.
SOC 2 Type II certified. Data flows encrypted in transit and at rest. Fine-grained permission controls with full audit logs.
Push data from Apollo into Outlook, or from Outlook back into Apollo. Resolve conflicts with configurable merge rules.
Every workflow run is logged — what ran, what changed, and why. Replay or revert any individual step at any time.
Start automations from any Apollo sequence event or Outlook email activity and take action across both platforms.
Fires when a prospect is enrolled in any email sequence or specific cadence.
Triggers when any contact responds to a sequence email or direct message.
Fires when email delivery fails or prospect opts out of communications.
Add new prospects or update existing contact fields, tags, and list memberships.
Enroll prospects in specific email cadences with custom start steps or delays.
Change lifecycle status, mark as qualified, or remove from active sequences.
Fires when specific email addresses receive messages matching folder or subject criteria.
Triggers when calendar invites receive responses from attendees.
Fires when messages are manually or automatically filed into specific folders.
Send formatted emails from specific accounts with attachments and threading.
Schedule meetings, blocks, or tasks with attendees and reminder settings.
Create contact records or update existing entries with enriched company data.
Sync Apollo prospect data with Outlook email workflows in minutes. Stop manually logging emails and let your sales intelligence platform work seamlessly with Microsoft 365.