Automate the flow between your email and accounting system. Stop manually forwarding receipts, copying invoice details, and chasing payment confirmations. Let Redbird extract financial data from emails and sync it directly into Xero.
Redbird gives your team ready-to-run workflows — just connect your accounts and go.
When vendors send receipts to your Gmail, Redbird extracts the amount, date, category, and supplier details, then creates the expense or bill in Xero automatically. No more downloading PDFs and manual data entry.
When clients reply to quotes with approval, Redbird detects the confirmation, pulls line items from the original thread, and generates the invoice in Xero. Your billing workflow starts the moment you get the yes.
When invoices pass due dates in Xero, Redbird sends personalized reminder emails through Gmail with invoice details, amounts, and payment links. Keeps your accounts receivable moving without manual follow-up.
When payment confirmation emails arrive from suppliers, Redbird matches them to open bills in Xero and updates payment status. Your books stay current as transactions happen.
On month-end, Redbird pulls P&L, cash position, and key metrics from Xero, formats them into readable reports, and emails them to stakeholders through Gmail. Everyone stays informed without logging into accounting software.
As transactions are created in Xero, Redbird finds the corresponding Gmail threads and labels or archives them with transaction references. Financial documentation stays organized and traceable.
No engineers, no pipelines to maintain. Redbird handles the connectivity — you focus on the outcome.
Authorize Gmail and Xero with OAuth or API credentials. Redbird never stores your data — it just passes through.
Tell Redbird what to do in plain language — no SQL, no code, no configuration files required.
Redbird shows you exactly what it will do before running anything. Approve the workflow, set a schedule, and switch it on.
Workflows run on your schedule or on triggers. Every run is logged. Adjust with natural language at any time.
Redbird understands both email communication patterns and accounting data structures, so it can extract financial information from unstructured messages and map it to Xero's chart of accounts.
Redbird parses email body text, PDF attachments, and image receipts to identify amounts, dates, tax components, and supplier information. It then matches this data to your Xero account codes, tax rates, tracking categories, and contact records. The AI handles currency detection, line item extraction from tables, and reconciliation logic — understanding both the nuances of business email and the precision required for accounting entries.
faster than downloading receipts and manually entering them into Xero
Redbird can pull from Gmail and Xero simultaneously, merge the results, and format a polished report — sent on a schedule or on demand.
Set conditions in natural language. Get notified in Slack or email the moment a threshold is crossed in either Gmail or Xero.
SOC 2 Type II certified. Data flows encrypted in transit and at rest. Fine-grained permission controls with full audit logs.
Push data from Gmail into Xero, or from Xero back into Gmail. Resolve conflicts with configurable merge rules.
Every workflow run is logged — what ran, what changed, and why. Replay or revert any individual step at any time.
Start automations from any email event in Gmail or financial event in Xero, and perform actions across both systems.
Trigger when emails arrive with PDF or image attachments from specific senders or with keywords like 'receipt' or 'invoice'.
Trigger when emails are tagged with specific Gmail labels like 'Expenses' or 'Vendor Invoices'.
Trigger when clients respond to quote or invoice threads, detecting approval language or payment confirmations.
Send templated or dynamic emails through your Gmail account with invoice details, payment reminders, or financial reports.
Tag emails with labels based on Xero transaction status, accounting categories, or processing state.
Automatically archive processed financial emails or star items requiring manual review or approval.
Trigger when new invoices are created in Xero or sent to customers, enabling automated follow-up workflows.
Trigger when invoice due dates pass without payment, allowing automated reminder sequences through Gmail.
Trigger when bills are entered and require review, sending approval requests to the right stakeholders via email.
Add bills or expense claims to Xero with extracted supplier, amount, tax, and category data from email receipts.
Generate invoices in Xero with line items, due dates, and customer details pulled from email confirmations or quotes.
Mark invoices as paid or bills as approved based on confirmation emails or payment notifications received in Gmail.
Start automating between Gmail and Xero today. Stop the manual data entry and let AI handle the flow between your inbox and your books.