Redbird AI syncs Apollo prospect data with Gmail to automate outreach workflows, capture email engagement signals, and route responses without manual copy-paste between your sales intelligence platform and inbox. Stop switching tabs to update sequences, log replies, or trigger follow-ups based on email activity.
Redbird gives your team ready-to-run workflows — just connect your accounts and go.
When a new prospect joins a targeted Apollo list, Redbird automatically drafts and sends a personalized Gmail message using Apollo contact data and engagement history. Sales reps get notification when emails are sent, eliminating manual sequence setup and ensuring timely first touch.
Capture inbound Gmail replies from prospects and automatically update their Apollo contact record with reply status, timestamp, and sentiment. Redbird pauses active sequences when replies are detected, preventing awkward follow-ups after prospects have already responded.
Pull complete Gmail conversation history for Apollo contacts and append engagement metrics like reply rate, average response time, and thread depth to their profile. This enrichment helps sales teams prioritize warm leads and identify the best communication cadences for each prospect segment.
Redbird monitors Apollo engagement data—email opens, link clicks, and content downloads—and automatically emails sales reps a prioritized list of hot prospects each morning. The digest includes context like recent activity, company details, and suggested next actions, delivered directly to Gmail.
Set engagement scoring rules in Apollo and trigger instant Gmail notifications when prospects cross key thresholds—multiple email opens, pricing page visits, or competitor research signals. Alerts include full context and recommended talking points so reps can strike while interest is high.
Automatically capture complete Gmail conversation threads with prospects and append them to Apollo contact records as timestamped activities. This creates a unified sales communication history, ensuring context isn't lost when deals move between team members or into pipeline stages.
No engineers, no pipelines to maintain. Redbird handles the connectivity — you focus on the outcome.
Authorize Apollo and Gmail with OAuth or API credentials. Redbird never stores your data — it just passes through.
Tell Redbird what to do in plain language — no SQL, no code, no configuration files required.
Redbird shows you exactly what it will do before running anything. Approve the workflow, set a schedule, and switch it on.
Workflows run on your schedule or on triggers. Every run is logged. Adjust with natural language at any time.
Redbird understands Apollo's contact and engagement schema alongside Gmail's message structure, thread relationships, and Google Workspace data—so your sales intelligence flows seamlessly into communication workflows.
Redbird reads Apollo's contact fields, list memberships, engagement scores, and sequence stages, then intelligently maps them to Gmail recipient details, draft templates, and thread metadata. The platform recognizes relationships between Apollo contact records and Gmail conversations, automatically linking replies to the right prospect profiles and updating engagement status bidirectionally. When data structures change—new custom fields in Apollo or label taxonomies in Gmail—Redbird adapts without breaking your automations.
faster than manually logging Apollo emails to Gmail or building custom sync scripts
Redbird can pull from Apollo and Gmail simultaneously, merge the results, and format a polished report — sent on a schedule or on demand.
Set conditions in natural language. Get notified in Slack or email the moment a threshold is crossed in either Apollo or Gmail.
SOC 2 Type II certified. Data flows encrypted in transit and at rest. Fine-grained permission controls with full audit logs.
Push data from Apollo into Gmail, or from Gmail back into Apollo. Resolve conflicts with configurable merge rules.
Every workflow run is logged — what ran, what changed, and why. Replay or revert any individual step at any time.
Start automations from any Apollo engagement event or Gmail inbox activity—Redbird handles the context and data transformation.
Fires when a prospect is added to a specific Apollo list or meets saved search criteria.
Triggers when a prospect reaches a specific step in an Apollo automated sequence.
Activates when Apollo engagement score crosses a defined threshold or multiple opens occur.
Write new data to custom fields, tags, or lists on Apollo contact records.
Programmatically control sequence enrollment status based on external signals.
Log activities, reminders, or context directly to Apollo contact timelines.
Fires when Gmail receives a message matching sender, subject, label, or content criteria.
Triggers when a recipient responds to an outbound thread, indicating engagement.
Activates when a Gmail message is tagged with a specific label, manually or via filter.
Compose and send email with dynamic content, attachments, and recipient lists.
Generate a draft email in Gmail for manual review before sending.
Programmatically organize Gmail messages by applying labels based on workflow logic.
Stop manually syncing Apollo prospect data with Gmail outreach. Redbird AI connects your sales intelligence to email communication so your team can focus on conversations, not data entry.