Automate the sync between your payment processor and accounting system. Stop manually importing transactions, reconciling fees, and chasing down payment data. Redbird AI keeps PayPal transactions, refunds, and fees flowing into Xero in real-time with full context.
Redbird gives your team ready-to-run workflows — just connect your accounts and go.
When a PayPal payment is received, Redbird matches it to the corresponding Xero invoice, marks it as paid, and reconciles the transaction including fees. Multi-currency payments are converted and recorded with the correct exchange rate and fee breakdown.
Automatically log PayPal mass payments, vendor payouts, and subscription fees as expense transactions in Xero. Redbird categorizes each payout by merchant, applies the correct expense account, and attaches payment reference details for audit trails.
When refunds or disputes are processed in PayPal, Redbird creates corresponding credit notes in Xero, adjusts customer balances, and logs chargeback fees as separate expense line items. All documentation is linked to the original invoice for complete transaction history.
Extract transaction fees, currency conversion charges, and PayPal processing costs from each payment. Redbird creates itemized expense entries in Xero under your fee expense account, giving you accurate net revenue figures and complete fee visibility for margin analysis.
Automatically match PayPal settlement batches to bank deposits in Xero, identifying discrepancies in timing, amounts, or missing transactions. Redbird produces daily reconciliation summaries showing which PayPal payouts have cleared and which require attention.
Monitor for PayPal payments that reference Xero invoice numbers but haven't been reconciled. Redbird sends alerts with transaction details, suggested matches, and one-click reconciliation options to prevent duplicate entries or missed revenue recognition.
No engineers, no pipelines to maintain. Redbird handles the connectivity — you focus on the outcome.
Authorize PayPal and Xero with OAuth or API credentials. Redbird never stores your data — it just passes through.
Tell Redbird what to do in plain language — no SQL, no code, no configuration files required.
Redbird shows you exactly what it will do before running anything. Approve the workflow, set a schedule, and switch it on.
Workflows run on your schedule or on triggers. Every run is logged. Adjust with natural language at any time.
Redbird understands PayPal's transaction structure and Xero's accounting schema, so your payment data flows into the right accounts with proper categorization and reconciliation.
Redbird maps PayPal transaction types to Xero's chart of accounts, invoice records, and bank reconciliation fields automatically. Our AI recognizes payment statuses, fee structures, currency conversions, and refund types, then translates them into proper journal entries, credit notes, and expense records. You get clean books without manual data entry or CSV imports, with full preservation of transaction metadata, customer references, and fee breakdowns across both systems.
faster than exporting PayPal CSVs and importing to Xero manually
Redbird can pull from PayPal and Xero simultaneously, merge the results, and format a polished report — sent on a schedule or on demand.
Set conditions in natural language. Get notified in Slack or email the moment a threshold is crossed in either PayPal or Xero.
SOC 2 Type II certified. Data flows encrypted in transit and at rest. Fine-grained permission controls with full audit logs.
Push data from PayPal into Xero, or from Xero back into PayPal. Resolve conflicts with configurable merge rules.
Every workflow run is logged — what ran, what changed, and why. Replay or revert any individual step at any time.
Start automations from any payment event in PayPal or accounting activity in Xero, and take action across your entire finance stack.
Fires when a customer payment is completed through PayPal, including transaction amount, fees, and customer details.
Triggers when a refund is issued to a customer, capturing the original transaction reference and refund amount.
Fires when a payment dispute or chargeback case is created, including dispute reason and amount held.
Fetch complete transaction data including line items, fees, currency, and customer information for a specific payment ID.
Pull all PayPal transactions within a specified period, filtered by status, type, or amount thresholds.
Get detailed settlement batch information showing which transactions were included in a specific bank payout.
Fires when a new invoice is issued or an existing invoice is modified in Xero, including line items and customer details.
Triggers when a new bank transaction appears in a Xero bank account feed, ready for reconciliation.
Fires when a payment is recorded against a Xero invoice, capturing payment method and amount.
Generate new invoices in Xero or update existing ones with line items, tax rates, and customer references.
Mark a Xero invoice as paid, specifying payment amount, date, account, and reference number for reconciliation.
Log expense transactions or supplier bills in Xero with proper categorization, tax treatment, and supporting documentation.
Stop manually syncing PayPal transactions into Xero. Redbird AI automates your payment reconciliation, fee tracking, and financial reporting so your books stay current without the busywork.